Board Position Descriptions

General Responsibilties for all board members

The board can protect itself, and govern the organization, by understanding what is required of it. Follows conflict-of-interest and confidentiality policies.

Determine the Organization's Mission and Purposes
A statement of mission and purposes should articulate the organization's goals, means, and primary constituents served. It is the board of directors' responsibility to create the mission statement and review it periodically for accuracy and validity. Each individual board member should fully understand and support it.

Ensure Effective Organizational Planning
As stewards of an organization, boards must actively participate with the staff in an overall planning process and assist in implementing the plan's goals.

Manage Resources Effectively
The board, in order to remain accountable to its donors, the public, and to safeguard its tax-exempt status, must assist in developing the annual budget and ensuring that proper financial controls are in place.

Determine, Monitor and Strengthen Programs and Services
The board's role in this area is to determine which programs are the most consistent with an organization's mission, and to monitor their effectiveness.

Enhance the Organization's Public Image
An organization's primary link to the community, including members, the public, and the media, is the board. Clearly articulating the organization's mission, accomplishments, and goals to the public, are important elements of a comprehensive public relations strategy.

Ensure Legal and Ethical Integrity and Maintain Accountability
The board is ultimately responsible for ensuring adherence to legal standards and ethical norms. The board must adhere to the provisions of the organization's bylaws and articles of incorporation.

Recruit and Orient New Board Members; Assess Board Performance
All boards have a responsibility to articulate and make known their needs in terms of member experience, skills, and many other considerations that define a "balanced" board composition. Boards must also orient new board members to their responsibilities and the organization's history, needs, and challenges. By evaluating its performance in fulfilling its responsibilities, the board can recognize its achievement and reach consensus on which areas need to be improved.

Excerpts from: BoardSource, formerly the National Center for Nonprofit Boards Updated 2024

First Vice President

• Performs all duties and responsibilities listed in the Board of Director's job description (below).
• Prepares for, executes the business of, and presides over the annual business meeting.
• Serves as a voting member of the Executive Committee and attends all meetings of the board of directors.
• May serve as official representative of the Academy to other groups when requested to do so by the president.
• Participates in a periodic review of organizational performance and effectiveness.

General Duties:
Duty of Care — Each board member has a legal responsibility to participate actively in making decisions on behalf of the organization and to exercise their best judgment while doing so.
Duty of Loyalty — Each board member must put the interests of the organization before their personal and professional interests when acting on behalf of the organization in a decision- making capacity. The organization’s needs come first.
Duty of Obedience — Board members bear the legal responsibility of ensuring that the organization complies with the applicable federal, state, and local laws and adheres to its mission.
Updated 2024
 
Second Vice President

• Performs all duties and responsibilities listed in the Board of Director's job description.
• Assists the First Vice President in preparing for and executing the business of the annual business meeting.
• Serves as a voting member of the Executive Committee and attends all meetings of the board of directors.
• Assists the First Vice President when requested to do so.
• May serve as official representative of the Academy to other groups when requested to do so by the president.
• Participates in a periodic review of organizational performance and effectiveness.

General Duties:

Duty of Care — Each board member has a legal responsibility to participate actively in making decisions on behalf of the organization and to exercise their best judgment while doing so.
Duty of Loyalty — Each board member must put the interests of the organization before their personal and professional interests when acting on behalf of the organization in a decision- making capacity. The organization’s needs come first.

Duty of Obedience — Board members bear the legal responsibility of ensuring that the organization complies with the applicable federal, state, and local laws and adheres to its mission.
Updated 2024
 
Board Members, New Physician, Resident Physician and Student:

• Attends all meetings of the Board of Directors.
• Carries out individual assignments as assigned by the chair of the Board.
• Reviews all relevant material prior to the meetings and comes prepared to make contributions and voice objective opinions on Academy issues.
• Helps to identify other volunteer leaders within the Academy.
• Informs others about the organization.
• Advocates for the organization.
• Represents the Academy at official functions when requested to do so by the president or board chair.